FRS Transaction Codes

These 3-digit transaction codes appear on FRS screens 23 & 27 as well as on the monthly Report of Transactions. They describe the type of activity that has affected your account.

The first two digits of the transaction code are the most significant
02x	Entries affect the Budget columns on your reports and screens.
03x, 04x, & 06x	Entries affect the Actual columns on your reports and screens.
05x	Entries affect the Open Commitment columns on your reports and screens.

Code	Type of Transaction	Responsible Departments
02x	Budgets	Budget and Grants & Contracts
03x	Cash Receipts	Bursar
04x	Cash Disbursements	Accounts Payable and Payroll (040)
05x	Encumbrances/P.O.'s	Purchasing
06x	Journal Entry	Accounting, Central Stores for their T.V.'s, Accounts Payable (068)

The third digit of the transaction code tells the specific transaction type within the category.
Category/Responsible Area	Code	Transaction Type

*BUDGETS*	020	Permanent Budget; New or established at start of FY
Budget Office &	021	Permanent Budget; Records permanent changes to a budget
Office of Sponsored Programs	022	One-time Budget Allocation; Debit & Credit transaction
	026	Prior Year Carry-forward Budget for carried forward encumbrances; Ledger 2's
	028	Prior Year Budget
	029	Future Year Budget - do NOT show up in current year budgets.

*RECEIPTS*	030	Cash Receipts
Bursar's Office	031	Interagency Transfers
	032	Local Accounts Cash Receipts

*DISBURSEMENTS*	040	Payroll Interface
Account Payable & Payroll Offices	041	Journal Disbursement; 1-sided JV with cash as the offset. Used primarily by the Accounting Department.
	042	Service Transfer Invoice; STI's not paid by check. When paid by check the trancode is 032.
	043	Travel Reimbursement Process
	044	Fringe Benefit Adjustments for specified Payrolls
	048	System feed from Accnts Payable Module to Financial Accounting Module

*ENCUMBRANCES*	050	Purchase Order Create - feed from Purchasing
Purchasing (050 & 051) & Accounting	051	Purchase Order Modify - feed from Purchasing
	052	Salaries, Benefits and Workers Compensation
	053	Purchase Order Modify - via Accounting
	056	Prior Year Carry-forward Encumbrances
	059	Travel or Departmental Encumbrances

*JOURNAL ENTRIES*	060	Accounting Journal Voucher/Entry
Accounting Office	062	Accounting Journal Voucher, Bypass Freeze Flag
	068	Accounts Payable Feed - Invoices & Reimbursements Paid
	069	Compound Journal Entry

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The University of Connecticut
Office of the Controller - Financial Systems
343 Mansfield Road Unit 2112
Storrs, CT 06269-2112
michael.virone@uconn.edu
Last updated: 11/21/11