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Yearly Events - September



DATE TASK RESPONSIBLE AREA & CONTACT

FRSMNAUG usually runs with PLUSMNTH for August monthend. When YRCLOSE occurs after August monthend run FRSMNAUG schedule after the YRCLOSE schedule.

The FRSMNAUG is an independent schedule that can run anytime. This schedule is for the TBD030, TBD040, TBM020 & TBM400 programs (Fixed Assets).

09/01
  • Receive PLFBM952 & PLFBM953 from OSP - sent to Conadm02. Remind Beverly to send them.
  • Complete a table option 1 and send to Scheduling.
  • Run FLY_30 FOCEXEC for TC020BUD DATA file

Finance Systems - Carolyn McEvitt OSP- Beverly Rutlege

 

09/05
  • Bank Reconcilliation control cards: C9615M04
    C9615M06
    C9615M1B
    C9615M2B
    C9615M4B
    C9615M6B
  • Bank reconcilliation jobs received from FLEET. Transfer bank files to SP server.
  • Schedule J9615S80 & J9615S95 Bank Rec Reformatter jobs
  • Schedule J9619M05 job - Dottie Koss
  • Schedule the TBM200 & TBM210 jobs; J9645M01, J9645M02, J9645M03. Be sure to have Fixed Assets verify the control cards since these jobs were changed for year-end.
 

Finance Systems -Carolyn McEvitt

 

 

09/06
  • Schedule reconcilliation jobs from FRSSCHED menu. Evening jobs.
  • Ask Scheduling to rename the D95LYF09 focus files to D9509Fxx.
  • Integrity of Project Accounts need to be verified.

Finance Systems -C.McEvitt

OSP - Neal Breen

09/11
  • Update normal month end parameter file: FRSMNTH2 (EOM report dates) and submit FRSOPT to Scheduling for migration.
  • Remind Marie Dexter/Kathy Avery to turn off 'YYY' batches for the Daily Cycle.
  • Edit & Migrate DEV.CTLLIB(F9650M01), J9650M01(Data Collect) to exclude the following file: PRFEED2-Purchasing Encumbrance for FY09 'YYY' PO batches from FA daily cycle: FILE10 INCLUDE=NO.
  • Setup voucher & vendor history Focus files, D9616Fxx and D9617Fxx files.

Fin. Systems -Carolyn McEvitt

Fin. Systems -Bruce Gerber

UITS/FRS - Marie Dexter/Kathy Avery

 
  • Check Control-D job FBD009 for a note from UITS on the 'YYY' batches that verifies they were excluded from the daily cycle. Will not see the batch appearing on FBD009 or FBD010. If it was NOT excluded then the future FY batch will be rejected when Purchasing starts creating them in the spring.
  • Distribute year end close reports to departments, month ending 6/35.
  • Purchasing can process the future FY purchase orders any time, but they will not be picked up until the future FY is opened next summer.

Fin. Systems-Bruce Gerber

 

Fin. Systems -Carolyn McEvitt

09/12

Quarterly FOCUS Archive Registrations for September

UITS/FRS - Marie Dexter/Kathy Avery
09/15
Verify that control cards have been migrated, FOCEXEC’s have been migrated and archive datasets have been pre-allocated. UITS/FRS - Marie Dexter/Kathy Avery
09/21
  • September Monthend Control Cards
Fin. Systems -Michael Virone
      
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The University of Connecticut
Office of the Controller - Financial Systems
343 Mansfield Road Unit 2112
Storrs, CT 06269-2112
michael.virone@uconn.edu
Last updated: 11/21/11