Yearly Events - May

• Receive PLFBM952 & PLFBM953 from OSP - sent to Conadm02. Complete a table option 1 and send to Scheduling.
• Month end schedule begins at 7:30 pm
• Refresh FRS Test with 5/1/ data.

Finance Systems - C. McEvitt / M.Virone

Osp-Tina Blatchley or Beverly Rutlege

UITS - Marie Dexter / Kathy Avery

• J9637M02 - approve pending assets job.
  
• Schedule J9645M01, J9645M02 & J9645M03 - Fixed Assets for programs TBM200 & TBM210.
• Schedule J9619M01, 1099 initialization job - ccs by Dottie Koss (verify with Kathy Avery & Marie Dexter that archive jobs have completed)
• Bank Reconcilliation control cards:
  • C9615M04
    C9615M06
    C9615M1B
    C9615M2B
    C9615M4B
    C9615M6B
• Schedule J9619M05

Finance Systems - C. McEvitt / M.Virone

Inventory Control - Dave Ferreira

Finance Systems - C. McEvitt / M.Virone

• Bank reconcilliation jobs received from Bank of America. Transfer bank files to SP server.
• Schedule J9615S80 & J9615S95 job reformatters. Day jobs.
• Schedule reconcilliation jobs from FRSSCHED menu. Evening jobs.

• Change control card parameters on UATFRP.FRSTEST.CTLLIB for FRSMNTH1, FRSMNTH6, FRSFOCLY(do just before Part I is run), FRSYREND, FRSYRCL1 and FBY005 control cards. (Do in TSO). Refer to Excel table YRendcctest.xls found on the N-Drive under user McEvitt
• Copy the PLFBM952 & PLFBM953 TABLES from PRODUCTION to TEST as part of the refresh.
• Drop department created tuition fund encumbrances in TEST FRS.

Finance Systems - C. McEvitt
UITS/FRS - Kathy Avery

Finance Systems - Bruce Gerber

• Update normal May monthend Production control cards. Also include FRSYRCL1control cards to be updated in PRODUCTION. NOTE: C9666M02 FY parameter will not change until July of new year.

Finance Sys.-C. McEvitt / M.Virone

• Request Budget files IA11US, IA11SS, ENCUMB, PLFBY005, and any ABR changes.
• Encumb Data, IA11US Foctemp & IA11SS Foctemp files are sent to Finance Systems by Budget to be read into TEST. Encumb data nets personal services, fringe, workers comp to zero. IA11US gives descriptions and loads the University Supported future budgets. IA11SS gives descriptions and loads the Self-Supported future budgets. Files created from TEST data. Data used to create these files must come from TEST. The IA files contain the 2-digit NEW year in columns 91 & 92. The Encumb file contains the 2-digit OLD year in columns 91 & 92 in order to zero-out the encumbrances from the old year.
• Test FBY005 (J9670S50, J9670S52, J9670S54*) against Production data in TEST. These jobs just carry forward the budgets and encumbrances from the prior year. Budget supplies Financial Systems with the control card parameters and the PLFBY005 Table to be used for Production.
• Encumb Data, IA11US Foctemp & IA11SS Foctemp files are sent to UITS to be used for TEST after dates have been verified. Both files are copied to UATFRSP.CMSTRX.D9552S01(+1) to be used by T9650M01. Please see notes on the timing to these two files. Encumb data is run in T9650M01 as part of FRSYRPT1 and the IA11US data is run in T9650M01 as part of FRSYRPT2.
• If BUDGET has not already done so, update PLFBY005 comment sections(*) that contain control card parameters for the J9670S50, S52 & S54 jobs. The PLFBY005 table is then sent to UITS.
• PLFBY005 is received by UITS and is sent to MVS UATFRSP.FRSTEST.TABLES(PLFBY005) and will be used by T9512M01 when it is run as part of FRSYRPT1.

Budget - Mike Golden
Finance Systems - C. McEvitt
UITS/FRS - Kathy Avery

• Tables & Flat files submitted by Budget need to be verified by Budget.

• Submit 5 FOCUS file registrations:
• -3 for YTD transaction history files
• -1 for the GL file
• -1 for the SL file

• Send note to FocusAdm to determine VM file access & request meeting

UITS/FRS - Marie Dexter Financial Systems - CMcEvitt

• FRS Screen updated with Yearend date information

- Verify that data is correct in the TEST system after Part I completes. Check the following:

• FYs by checking the year on the first screen and then going to screen 881 and changing the FY back to the old year.
• SL accounts & Grant accts exist by going to screen 006
• Closing out of Personal Service encumbrances by viewing screen 21 for a specific account and making sure subcodes beginning with '1' have been zeroed out. Use acct# 292500.

- Update the following control cards before Part II runs: C9530S02, C9530S14, C9530S15, C9530S16, C9655S9A, C9655S15

Finance Sys.-Carolyn McEvitt Budget - Mike Golden

- FRS website updated with Yearend date information.